Data Entry Automation

At Buinsoft we empower your teams with AI‑driven data entry that is accurate, fast, and secure. We automate document capture and cross‑system data syncing so your people can focus on higher‑value work.

Prague, Czechia → delivering across Europe & globally | Competitive SLAs & pricing
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Why Choose Automation with Buinsoft

We combine Intelligent Document Processing (IDP), RPA, and LLM‑based validation with our integration expertise to automate end‑to‑end data flows.

Up to 70–90% less manual input

via AI/OCR + workflow automation

99%+ field‑level accuracy

with human‑in‑the‑loop validation where needed

Seamless integrations

with ERP/CRM/Finance stacks (Oracle, IFS, SAP, Odoo, Salesforce, etc.)

Security first

Encryption in transit/at rest, access controls, audit trails

Fast time‑to‑value

Pilots in weeks, scale in sprints
Mobile Application Development – iOS / Android
What We Automate:

Documents & Channels

Invoices, purchase orders, receipts
Contracts, forms, KYC/KYB packs
HR records, resumes, timesheets
Medical/insurance claims
Logistics: BOLs, manifests, delivery notes
Emails & attachments, shared drives, SFTP, scans, mobile photos

Targets & Destinations

Oracle DB/ERP, IFS ERP, Odoo, SAP, Microsoft Dynamics
CRMs (Salesforce, HubSpot), ticketing, DWH/BI (Power BI, Tableau, Oracle Analytics)
Custom APIs, message queues, data lakes
Our 5-Step Flow: How It Works

From any document format to business‑ready data in one streamlined pipeline.

Ingest — Collect from email inboxes, scanners, drives, S3, or APIs
Classify — Auto‑detect document type & language
Extract — OCR + AI read values (tables, line items, stamps, handwriting)
Validate — LLM rules & business checks; human review only on exceptions
Deliver — Write to target systems with idempotent, retry‑safe connectors
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Mobile Application Development – iOS / Android
Solution Architecture

Modular, secure, and built for enterprise‑grade deployments across cloud or on‑prem.

IDP Engine: OCR + layout understanding, multilingual (EU languages, Arabic, Turkish)
LLM Validation: policy rules, cross‑field checks, vendor matching
RPA/Workflow: queueing, SLAs, assignments, escalations
Connectors: Oracle (DB, OAC, OCI), IFS, REST/GraphQL, CSV/Excel, webhooks
Observability: dashboards for throughput, accuracy, latency, and exceptions
Benefits & Business Impact

Clear gains in cost, speed, accuracy, and compliance for every department.

Cost reduction: fewer repetitive hours, predictable per‑document pricing
Speed: same‑day processing, near‑real‑time syncs
Quality: fewer copy‑paste errors; auditable trails
Compliance: role‑based access, retention policies, SOC‑friendly logging
Scalability: seasonal spikes handled via autoscaling
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Mobile Application Development – iOS / Android
Implementation in Sprints

Agile rollouts that deliver measurable ROI in weeks, not months.

Sprint 0 – Discovery (1–2 weeks): Sample document analysis, target system mapping, success criteria, ROI model
Sprint 1 – Pilot (2–3 weeks): Configure 1–2 document types, validation rules, and a single destination; UAT
Sprint 2 – Scale‑up (2–4 weeks): Add more doc types, line‑item extraction, exception handling, dashboards
Sprint 3 – Hardening (ongoing): SLA tuning, security reviews, continuous learning from corrections
Metrics We Track

KPIs that prove automation efficiency and ensure accountability.

First‑pass yield (FPY)
Field‑level accuracy (micro‑precision)
Touch rate (manual interventions)
Average handling time (AHT)
SLA hit rate & backlog aging
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Why Choose Buinsoft for Data Entry Automation?

Where enterprise discipline meets innovation: Buinsoft’s track record ensures your automation succeeds.
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Ex-Oracle Expertise

Our team includes former Oracle specialists with deep knowledge of ERP, databases, and analytics. We understand complex enterprise systems and design solutions that fit seamlessly into them.
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Integration DNA

Buinsoft was built around integration — databases, analytics, and automation. We create connectors that integrate smoothly with ERP, CRM, and finance systems, standard or highly customized.
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European Delivery

Based in Prague, we deliver across the EU with competitive rates and strict SLAs that comply with European security and compliance standards.
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Cross-Industry References

Experience across retail, logistics, finance, and healthcare. We bring best practices and proven models to every engagement, for reliable results in diverse industries.
1. What accuracy can we expect?

You can expect 90–99%+ field‑level accuracy depending on template variability and the availability of vendor master data. Our pipeline uses OCR, AI, and LLM‑based checks. For exceptions, we deploy human‑in‑the‑loop validation to guarantee business‑grade outcomes and auditable results.

2. Can you handle tables and line items?

Yes. Our system captures complex multi‑page tables and line items. We normalize product codes, units, taxes, and totals to ensure clean data entry into ERP/CRM/finance systems. This is especially valuable for invoices, purchase orders, and logistics manifests.

3. Do you support non‑Latin scripts (e.g., Arabic, Cyrillic)?

Absolutely. Our OCR/IDP pipeline supports multiple alphabets, including Arabic, Cyrillic, Turkish, and right‑to‑left scripts. We also handle multi‑language documents in a single workflow.

4. How do you keep data secure?

Data security is core to our approach. We apply encryption at rest and in transit, role‑based access control, SOC‑aligned audit logging, and strict retention policies. Deployments are flexible: on‑premises, private cloud, or within Buinsoft’s EU cloud with guaranteed data residency.

5. What if our process is very custom?

We design tailored workflows and connectors to match your exact business rules. Custom microservices, enrichment (like VAT/TIN lookups), fraud checks, and e‑signature triggers can be added to ensure automation fits seamlessly into your process.

6. How fast can we see results after implementation?

Most clients start seeing measurable ROI within the first month of pilot deployment. Our sprint‑based methodology ensures quick wins that scale into long‑term improvements.

7. Is human review still required?

Only for exceptions. Our validation engine reduces manual touch rates dramatically. Typically, 80–90% of documents flow through untouched, with humans intervening only for flagged anomalies.

8. Can you integrate with legacy systems?

Yes. We specialize in bridging modern automation tools with older or custom systems. We develop adapters, use middleware, or leverage APIs/DB connections to ensure smooth integration without disrupting your existing IT landscape.

9. What kind of support do you offer post‑deployment?

We provide flexible support models, including business‑hours and 24×7 coverage. Our EU‑based team guarantees SLA‑backed response times, proactive monitoring, and continuous optimization of your automation setup.

10. How scalable is the solution?

Our architecture is designed for scale. Whether you process hundreds or millions of documents per month, autoscaling handles seasonal spikes without performance degradation.

Buinsoft Data Entry Automation
Consulting

Buinsoft automates data entry end-to-end — from document capture to system integration — ensuring accuracy, speed, and measurable cost savings. Reach out now!
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IT Consulting
420-778-406-906
info@buinsoft.com
Prague, Czechia

Connect

We drive business productivity and innovation through comprehensive IT Consulting, AI Agents, Software Development, Data Integration, Database Management, and AI Consultancy. Our tailored IT solutions & services empower businesses to streamline operations, optimize data, and achieve sustainable growth in the ever-evolving digital landscape in Europe. IT firma Praha.